This form provides the information the County Lead Volunteer (or their nominee) needs to know of specific District and County activities taking place. If the activity you are organising is listed below, you need to complete it. If you are already completing a NAN form via the membership system, you do not need to complete the DAN form. For all other activities the County Lead Volunteer has delegated the activity approval to the District Lead Volunteer and no further reporting action is required by the County. In all cases, please ensure your District Lead Volunteer / District 14 – 24 Team Leader is aware of the event, where relevant. A Day Away Notification form is required if an activity meets one of the following criteria: 

  1. Is outside the County 
  2. Is a District or County activity where all sections have been invited.
  3. Is a District or County activity that requires an Adventurous Activity Permit 
  4. Is a County activity with more than 50 attendees.  
  5. Is a County adult only event.  

The event must not go ahead until the County Lead Volunteer (or their nominee) has confirmed their approval.

DATA PROTECTION: This form is used to collect information about you and your team for the purpose of approving this activity, this is to be used by your County Lead Volunteer (or their nominee). As part of this form we collect personal data about you and your team, this detail is required so that we can check that everyone meets the membership and vetting requirements for the event and that appropriate permit holders are in place. We do not share your personal data provided in this form with any third parties. We take your personal data privacy seriously. The data you provide to us is securely stored (based on local arrangements) and we will keep the data we capture from this form for 2 months after the event for any queries that arise then it will be securely destroyed. For further detail on our retention periods please visit our Data Protection Policy.

Day Activity Notification
e.g. Sleepover, Hike, Pack Holiday etc

Outline of numbers attending

Venue details

Please check the Prohibited and Restricted Areas Camping Directory on scouts.org.uk to ensure your site does not fall within a restricted area.
Venue address
Venue address
Address line 1
Address line 2
City
County
Postcode

Activity leadership information

Permit holder information

Adults attending

Activities

Please list activities requiring permits or qualifications (including any planned contingency activities) providing details of the activity leader or provider i.e. names of individuals or businesses / organisations providing the activities

Planning and approvals

As part of the planning and preparation for the activity the following documentation should be in place: programmes, attendance information, medical and emergency contact information for attendees, InTouch system and written risk assessments. You must provide a written risk assessment along with this form to your Commissioner (or their nominee). Other documentation (listed above) does not need to be provided with this form but must be available on request.
Please provide details of your InTouch system and the main contacts in the event of an emergency

Maximum file size: 10.49MB

I confirm the written risk assessment for this event has been shared with the responsible Commissioner (or their nominee)
I confirm that the risks and control measures will be communicated to all adults and young people involved in the event, in an appropriate manner.
I confirm that if the planned activities cannot take place during this event, the leadership team have considered alternatives and they will be carried out as per the local approval process.
I confirm that the District Lead Volunteer is aware of this event taking place.